Google Workspace Changes

Email templates are now available in Google Groups for creating and reusing messages.

Users can now create, save, modify, and delete email templates directly within Google Groups. This feature allows users to save composed messages as templates to reuse in the future, reducing the need to type repetitive messages from scratch and accelerating workflows for tasks such as lead introductions, sharing daily homework assignments, or sending project updates.

When you’re using Groups to send messages, you can save a composed message as a template to reuse in the future.

When you’re using Groups to send messages, you can save a composed message as a template to reuse in the future. Directly in Groups, you can create and save messages as a template. Templates can also be deleted.

Google is increasing the membership limits for direct and indirect group memberships in Google Groups for Business.

Google has increased the limits for the number of group memberships a user can have to provide more flexibility for scaling and managing complex group structures. Direct memberships have increased from 2,000 to 3,000, and combined direct and indirect memberships have increased from 5,000 to 7,500.

Dynamic groups can now be defined based on users' membership in Organizational Units (OUs).

Dynamic groups now support queries based on Organizational Units (OUs), which is now generally available. This allows admins to automatically manage group membership for users within specific OUs, such as creating a dynamic group for all users of a particular subsidiary, reducing manual administrative burden and increasing security.

Making dynamic groups more powerful with custom user attributes and OrgUnit queries

Dynamic groups can now be defined by querying custom user attributes. This functionality is available as an open beta (no sign up required). dynamic groups can also be defined based on users’ membership in Organizational Units (OUs). This feature is now generally available.

Configure member restrictions for groups is now generally available.

Admins and group owners can now restrict group memberships based on whether members are internal or external to the organization, as well as by member type (service accounts, users, and other groups). This feature is available to Google Workspace Enterprise Standard, Enterprise Plus, Education Plus, and Cloud Identity Premium customers.

Configure member restrictions for Google Groups in open beta.

Google is introducing group-level controls that allow administrators to restrict group memberships based on whether members are internal or external, and by member type (service account, user, or group). This feature, available in open beta, helps ensure groups remain secure and properly configured by preventing new changes that violate established restrictions and identifying existing violating memberships.

New Google Groups interface is now generally available with a streamlined UI and improved controls.

Google has launched a new interface for Google Groups, featuring a modern UI similar to other G Suite apps like Gmail. This update provides a more efficient experience with consolidated settings, simplified group creation, and improved filtering and search options. While most common features are included, some advanced tools such as collaborative inboxes, tags, and categories are currently only available in the classic interface. Admins can manage the transition via a new setting in the Admin console.

Google launches a beta for a new, modern Google Groups interface.

Google is introducing a new user interface for Google Groups that features a modern look and streamlined controls consistent with other G Suite tools. Organizations can apply for beta access to test the new UI and prepare for migration. While some features like collaborative inboxes, tags, and categories are not available in the beta, users have the option to revert to the classic Groups interface at any time. The rollout will move from beta to general availability and eventually to a mandatory transition for all users later in the year.

Experience the new Google Groups, launching in beta

Replacing the current Google Groups interface with a new experience in beta. The new Groups experience features a modern, fresh look and controls that are streamlined, intuitive, and consistent with other G Suite tools like Gmail.

Consolidated Google Groups audit logs are now available in the G Suite AdminSDK Reports API

Introducing a new consolidated log named groups_enterprise, which includes changes to groups and group memberships across all products and APIs. These were previously split across the groups and admin audit logs. This new log is now available through the AdminSDK Reports API

Consolidated Google Groups audit logs are now available in the G Suite AdminSDK Reports API and GCP Cloud Audit Logs.

Consolidated Google Groups audit logs are now available in the G Suite AdminSDK Reports API and GCP Cloud Audit Logs. A new consolidated log named groups_enterprise includes changes to groups and group memberships across all products and APIs. Google Groups information is added to Cloud Audit Logs (CAL) in Stackdriver.

Configure Google Groups privacy and security settings to prevent accidental data sharing.

Google provides detailed guidance on configuring Google Groups settings to balance collaboration and security. By default, groups are private, restricting viewing, posting, and joining to domain members. G Suite admins can customize these defaults at the domain level or for specific groups, including managing who can create groups and whether external users can post or join, ensuring alignment with organizational security policies.

Google Apps administrators can now create nicknames for Google Groups.

Google Apps administrators now have the ability to create nicknames for Google Groups. For accounts with multiple domains, administrators can assign a nickname that uses a different domain than the original group. This functionality is available exclusively through the administrator control panel.

New Groups interface becomes default for Google Groups for Business.

The new Google Groups interface is becoming the default for all users accessing Google Groups for Business. Users will have a limited period during which they can opt out of this change.