Google Workspace Changes

Google Meet will soon add visual screenshots of presented content to meeting notes generated by the 'Take notes for me' feature, with admin controls to allow screenshots always or only when recording is enabled.

Starting in the coming weeks, Google Meet will roll out visual screenshots that automatically capture slides, diagrams, and charts during meetings and embed them into the meeting notes document created by the 'Take notes for me' feature. Administrators can pre‑configure whether screenshots are allowed always or only when a meeting recording is enabled, and presenters receive on‑screen notifications when capture begins. End users can manage or disable the capture from the Meet notes panel, and all captured screenshots are protected by Google Workspace enterprise‑grade data protections. Admin console settings are available now for both Rapid and Scheduled Release domains, while the end‑user feature will begin a gradual rollout (up to 15 days for visibility) in Q3 2026.

Google Meet now automatically organizes meeting notes, transcripts, and recordings into a dedicated 'Google Meet' folder in Google Drive, with subfolders per meeting and shortcuts for attendees.

After a meeting, Google Meet uploads notes, transcripts, and recordings to a new 'Google Meet' folder in the host's My Drive, organizing them into meeting-specific subfolders (recurring meetings share a folder). Attendees with access see shortcuts to these files in their own 'Google Meet' folder. Previously, these files were only uploaded to the host's Drive and were not organized. Existing 'Meet Recordings' folders will be moved and renamed to 'Legacy Meet Recordings' during the transition. The feature rolls out to Rapid Release domains starting July 22, 2026 (full visibility within 1–3 days) and to Scheduled Release domains starting July 30, 2026 (full visibility within 1–3 days), and is available to all Google Workspace customers.

Google Meet introduces a redesigned homepage that centralizes meeting agendas, notes, recordings, and transcripts for easier preparation and follow‑up.

The new Google Meet homepage on the web provides a single view of upcoming meeting descriptions and calendar attachments, as well as quick access to past meeting notes, recordings, and transcripts. It also adds week and month navigators to browse schedules. The feature rolls out to Rapid Release domains starting July 21, 2026 (visible within 15 days) and to Scheduled Release domains starting August 17, 2026 (also visible within 15 days), with no admin controls required.

End users can now enable automatic note-taking only for meetings with three or more participants.

Google Meet end users will gain a new setting to turn on AI note-taking exclusively for meetings that have three or more guests. The feature will become available no sooner than September 21, 2026, with a gradual rollout over up to 15 days for visibility, completing around October 6, 2026. Admins’ default settings will apply until users override after the rollout.

Admin setting added to enable automatic note-taking only for meetings with three or more participants.

Google Meet admins can now choose a third option for AI note-taking: enable automatic note-taking only for meetings with three or more people, in addition to enabling/disabling for all meetings. This setting rolls out now for Rapid and Scheduled Release domains, completing by August 3, 2026, with default ON for Business Standard/Plus and OFF for Enterprise/Frontline/Education add-ons.

Google Meet hardware now offers improved in-room problem reporting with contextual UI options and new Admin console monitoring columns.

The update introduces a redesigned feedback menu that provides In‑Call, Out‑of‑Call, and Livestream‑specific problem reporting options, making it easier for room participants to submit actionable feedback. In the Admin console, two new columns—Last feedback submitted and Feedback in the last 28 days—are added, along with a new “With feedback in last 7 days” filter, giving admins enhanced visibility and sorting capabilities. Feedback sharing must be enabled in GMH Settings. The feature rolls out gradually over up to 15 days starting July 14, 2026 for both Rapid and Scheduled Release domains.

Occupancy counting feature now available for Google Meet on Neat AOSP room hardware.

Occupancy counting is now available for Android-based Neat room hardware, bringing the same capabilities found on ChromeOS devices to help organizations measure meeting room usage. Admins can review occupancy data in the Google Admin console and optionally download it as a spreadsheet; the feature processes data locally on the device, does not collect PII, and may keep the camera LED off during counting depending on hardware. Rollout for both Rapid and Scheduled Release domains began on July 6, 2026 with an extended rollout potentially longer than 15 days.

Join video conferences on Google Meet hardware via SIP through Pexip.

Google Meet hardware users can now join video conferences on any SIP-compatible platform using a Pexip interop gateway. This functionality, available for both Android and ChromeOS-based hardware, includes DTMF (Dual-Tone Multi-Frequency) capabilities to allow users to navigate interactive voice response (IVR) systems and enter numeric meeting passcodes. Administrators have distinct settings to manage SIP dial-out functionality separately from other Pexip-based integrations.