Google Workspace Changes

More granular admin controls for Workspace Studio steps and starters.

Google is introducing more granular admin controls for Workspace Studio steps and starters, allowing administrators to define which specific steps and starters users in their organization can use to create flows. These controls can be applied by Workspace service or individually at the domain, organizational unit, or group level, facilitating a more controlled and gradual rollout of Studio functionality within an organization.

Integration of NotebookLM into Google Workspace Studio flows.

Google is integrating NotebookLM into Google Workspace Studio, allowing users to use their existing notebooks as an AI knowledge source for automations. A new 'Ask NotebookLM' step enables the generation of grounded responses based on the insights, summaries, and research stored within a user's notebooks.

Google Workspace Studio is now available in seven additional languages.

Google Workspace Studio has expanded its language support to include French, German, Italian, Japanese, Korean, Portuguese, and Spanish, in addition to English. This update provides full capabilities of the tool to users across these seven new languages.

New 'Block time' capability for Google Workspace Studio flows.

Google Workspace Studio now allows flows to block time on a user's calendar via a new 'Block time' step. This can be integrated with 'Ask Gemini' or 'Extract' steps to automate the creation of personal reminders, such as appointment confirmations or focus time. These calendar events are private to the user and do not support the addition of guests.

Enhancements to the Google Meet starter step in Google Workspace Studio.

The Google Meet starter step 'When a meeting transcript is ready' has been renamed to 'When meeting outputs are ready'. This updated step now allows workflows to be triggered by either meeting transcripts or Notes by Gemini. Additionally, users can now select up to 100 different meetings to trigger a flow, significantly increasing from the previous limit of one meeting.