Google Workspace Changes

Stronger protections for sensitive actions in Gmail, including filters, forwarding, and IMAP access.

Google is extending security safeguards to sensitive actions within Gmail. Specifically, when users create or edit filters, add new forwarding addresses, or enable IMAP access, Google will evaluate the session for risk. If a session is deemed risky, the user will be challenged with a 'Verify it's you' prompt requiring a second trusted factor, such as a 2-step verification code. If verification fails or is not completed, a 'Critical security alert' notification is sent to trusted devices.

New custom email layouts in Gmail

As part of a larger beta program, Google is introducing new custom email layouts in Gmail. These layouts enable users to customize existing templates, reuse custom layouts across multiple email campaigns, or create entirely new layouts from scratch.

Gmail translation is now available on Android and iOS mobile apps.

Google has introduced a native translation integration within the Gmail mobile app for Android and iOS, allowing users to translate emails into over 100 languages. A dismissible banner appears when the content language differs from the account's display language, and users can customize settings to always or never translate specific languages.

Negotiate meeting times and create events directly within Gmail.

Google is adding a new Calendar icon to Gmail that consolidates scheduling actions. Users can now 'Offer times you're free' by selecting available slots from their primary calendar to insert into an email, allowing recipients to book a time directly. Additionally, the 'Create an event' feature allows users to quickly schedule meetings with recipients and titles pre-filled from the email, automatically inserting an event summary into the email body.

Improvements for client-side encryption in Gmail, highlights ineligible recipients and blocked attachments.

We’re introducing two new features for client-side encryption in Gmail which will help you quickly identify ineligible recipients and any attachments that may be blocked: When you’re composing a Gmail message using client-side encryption, any recipient who is not able to receive encrypted messages will be denoted with a red chip. The email will not be able to be sent until those recipients are removed. Gmail blocks attachments that may spread viruses, like messages that include executable files or scripts. If you receive a client-side encrypted message in Gmail, we’ll automatically check if any attachments are blocked file types. If there are blocked file types, you’ll see a warning banner and you won’t be able to download the file.

Mail merge will support Google Sheets in the web version of Gmail.

Today, we’re excited to announce that mail merge will support Google Sheets in the web version of Gmail. This integration will allow you to link a Sheet with up to 1,500 recipients and use any data column from your Sheet as a mail merge tag.

Google Sheets is now integrated with mail merge in Gmail.

Gmail's mail merge feature now supports integration with Google Sheets, allowing users to link a spreadsheet with up to 1,500 recipients and use any data column from the Sheet as a personalized mail merge tag. This update fully replaces the previous multi-send functionality and moves the mail merge icon to the top-right corner of the compose window. Users can still use built-in merge tags like @firstname and @lastname without linking a Sheet.

Updated user interface for the Email Log Search tool.

Google has updated the Email Log Search interface in the Admin console to help administrators find relevant email information more efficiently. The update introduces a 'Predefined search' tab for common basic queries (e.g., messages from the last 7 days) and a 'Custom search' tab for advanced parameters such as message IDs or sender IPs, streamlining the process of troubleshooting missing emails and monitoring domain email flow.

Gmail on mobile now displays the most relevant search results at the top of the list.

Google is improving the search experience in Gmail on mobile by introducing a feature that uses machine learning models to identify and display the most relevant search results at the top of the list. These top results are determined by the search term, most recent emails, and other relevant factors, followed by all other results sorted by recency.

All Gmail log events from the Security Investigation Tool (SIT) are available in your Google Workspace logs and reports in BigQuery.

To further improve this experience, you’ll see all Gmail log events from the Security Investigation Tool (SIT) in your Google Workspace logs and reports in BigQuery. This includes device types and post-delivery actions (for example open, delete, clicked links, and attachment downloads).

Gmail log events from the Security Investigation Tool are now available in BigQuery.

Google is improving the consistency of Gmail data by integrating all Gmail log events from the Security Investigation Tool (SIT) into Google Workspace logs and reports in BigQuery. This update provides administrators with a more complete picture of Gmail activity, including device types and post-delivery actions such as message opens, deletions, link clicks, and attachment downloads, through newly added data columns in BigQuery.

Gmail security is enhanced with the expansion of BIMI support.

Gmail is expanding its security capabilities by implementing BIMI (Brand Indicators for Message Identification), which helps organizations verify their brand identity in recipients' inboxes.

Delegate access to a shared inbox using a group address

You can now give an entire Google Group access to your Gmail account through mail delegation. With this feature, delegated users can read, send, and delete messages on the account owner's behalf.

New integrated view for Gmail features email, Google Meet, Google Chat, and Spaces in one place.

Introducing a new, integrated view for Gmail, making it easy to move between critical applications like Gmail, Chat, and Meet in one unified location.

Manage Gmail IMAP controls by group in the Admin console

Administrators can now configure Gmail IMAP settings at the group level in the Admin console, allowing for more granular control over trusted mail clients within an organization. Previously, these settings were only configurable at the domain or organizational unit (OU) level.