Google Workspace Changes

Updates to meetings made by a delegate user will now be sent in the name of the principal, ensuring consistent communication.

Previously, when a delegate user managed a principal's Google Calendar, initial invitations appeared from the principal, but subsequent updates or cancellations were sent from the delegate's email. This update ensures that all event-related emails, including cancellations and modifications, will consistently come from the principal, providing a more seamless experience for meeting participants and preventing confusion for guests.

Meeting updates and cancellations made by delegates are now sent in the name of the principal.

Google Calendar is updating how meeting notifications are handled when a delegate manages a calendar on behalf of another user. Previously, while initial invitations appeared to come from the principal, subsequent updates or cancellations were sent from the delegate's email. Now, all event-related emails—including modifications and cancellations—will be sent in the name of the principal to provide a more consistent experience and prevent confusion for guests.

Reusing Google Meet codes in new Google Calendar events will tie meeting artifacts exclusively to the original event.

When an existing Google Meet code is manually entered into a new Google Calendar event, all associated meeting artifacts, such as Gemini notes, recordings, and continuous Google Chat conversations, will now be linked solely to the original Calendar event where the code was first generated. This update prevents unintentional sharing with new event guests and provides a clear understanding of who receives meeting-related information, with a warning dialog appearing upon code reuse.

Google Calendar events created via Apple Calendar with Meet codes will now automatically update to use unique Meet codes.

To enhance meeting privacy and ensure unique identification, Google Calendar events initiated through Apple Calendar and including a Google Meet meeting code will now automatically update to utilize a distinct meeting code. This change aims to improve predictability and transparency, and users will be notified via email about this update.

Automatic update of Google Meet codes for events created via Apple Calendar

When users use Apple Calendar to create Google Calendar events with a Google Meet meeting code, the code will now be updated automatically to ensure that each event uses a unique meeting code. Users will receive an email notification informing them of this update.

Data loss prevention (DLP) policies are now available in beta for Google Calendar, allowing administrators to prevent sensitive data sharing in event details.

Google is introducing data loss prevention (DLP) policies for Google Calendar in beta, expanding existing data protections beyond attachments to include sensitive information within event titles, locations, and descriptions. Administrators can configure policies to audit, warn, or block event creation or updates when sensitive content is detected. These rules are applied based on the event owner's organizational unit, and users receive immediate feedback via pop-up notifications or email alerts for policy violations.

Data loss prevention (DLP) policies for Google Calendar are now available in beta.

Google is introducing data loss prevention (DLP) policies for Google Calendar in beta, enabling administrators to prevent sensitive data from being shared in meeting invites. The policies scan free-text fields—including event titles, locations, and descriptions—as well as attachments like Docs, Sheets, and Slides. Admins can configure the system to audit, warn, or block the creation and update of events that violate DLP rules. Users receive immediate feedback via pop-up notifications on the web or automated email notifications on mobile devices and via the Calendar API.

Google Calendar event color labels are now accessible to users with "Make changes to events" permission.

Google Calendar offers event color labels to help users visually organize meetings on their primary calendar. Previously, these labels were only visible to users with “Make changes to events and manage sharing” permissions. Starting February 27, 2026, this access is being expanded to include users who have only “Make changes to events” permissions, addressing the previous limitation where these users could see colors but not labels.

Calendar event color labels are now available to users with 'Make changes to events' permission.

Google Calendar is expanding the visibility of event color labels. Previously, these labels were only visible to users with 'Make changes to events and manage sharing' permissions. Starting February 27, 2026, users with 'Make changes to events' permissions will also be able to see the labels, facilitating better visual organization and categorization of meetings via Time Insights.

Gemini in Google Calendar now provides improved meeting time suggestions and easier rescheduling.

Google Calendar is enhancing meeting scheduling with Gemini, which analyzes colleagues' availability, time zones, and working hours to suggest optimal meeting times. Additionally, meeting organizers will now see a banner suggesting a new time when multiple attendees decline an invite, allowing for quick rescheduling with a single click.

All secondary calendars owned by a user will be automatically displayed in their Google Calendar list.

Following previous improvements in secondary calendar management, all secondary calendars owned by a user will now be consistently displayed in their Google Calendar list, visible in Calendar settings. This change ensures owners have direct access to manage settings, sharing permissions, and the lifecycle of these calendars. Users can still pin calendars to their main view, delete them, or transfer ownership. A recommendation is to limit ownership to a maximum of 100 calendars per user, with gradual addition for those exceeding this. Users of Apple Calendar may need to manually sync.

Owned secondary calendars are now automatically added to the user's calendar list.

Google Calendar is updating to ensure that all secondary calendars owned by a user are consistently displayed in their calendar list within the settings page. This change provides owners with direct access to manage settings, sharing permissions, and the lifecycle of the calendars they are responsible for. To maintain stability, Google recommends a limit of 100 owned calendars per user. Users integrating with Apple Calendar may need to manually enable synchronization for these calendars.

Users can now easily block off time on Google Calendar to work on specific tasks.

Google Calendar users can now easily block off dedicated time slots to focus on specific tasks. By selecting an empty slot on their calendar and choosing the 'task' option, users can add task details, descriptions, and customize settings like visibility and do not disturb. This new feature aims to help users work on tasks without interruptions, with the task also appearing on their task list and providing reminders until completion.

When duplicating Google Calendar events, the associated Google Meet conference will no longer be copied to enhance meeting privacy.

To enhance meeting privacy, when users copy or duplicate events in Google Calendar, the associated Google Meet conference will no longer be automatically copied. This ensures that Meet access and any meeting notes remain exclusively tied to the original event and its attendees. If a user wishes to participate in the same Meet conference for the duplicated event, they will need to manually copy the Meet code separately. This change also improves security and reliability by keeping the meeting code unique to the original event, reducing ambiguity and ensuring information is shared only with correct participants.

Users can now link Google Calendar appointment booking pages directly when composing emails in Gmail.

Google is making it easier to share your availability by allowing users to insert Google Calendar appointment booking pages directly into email drafts in Gmail. By clicking the Calendar icon, users can select an existing booking page or create a new one to embed. This feature aims to streamline scheduling, reduce back-and-forth communication, and is particularly useful when arranging meetings with external contacts whose calendars are not visible.