Google Workspace Changes

Introducing data protection insights reports.

These new reports will help you understand what sensitive information is stored in your organization, and can help you make more informed decisions to protect it. For customers new to DLP, a report can help you identify the types of sensitive content, such as credit card numbers and tax IDs, that you might want to prioritize establishing DLP policies for.

Folder sharing in shared drives now generally available

With this launch, you can share a specific folder with other users, or upgrade member access to provide users with additional permissions on specific folders within shared drives.

Google Drive introduces a beta program to allow sharing of specific folders within shared drives.

Google is launching a beta program that enables managers of shared drives to share specific folders with other users or upgrade member access to provide additional permissions on specific folders. This allows for more granular collaboration, such as sharing a specific project folder with an external agency while keeping the rest of the shared drive internal. Access levels for folders can only be expanded, not reduced, from the shared drive level. Additionally, starting September 1, 2020, moving folders into or between shared drives will require manager permissions on both the original and target locations.

New sharing dialog for Google Drive, Docs, Sheets, Slides, and Forms.

Google is updating the sharing interface for Google Drive, Docs, Sheets, Slides, and Forms on the web to make it easier to share files with specific people and manage access. The new dialog features a task-focused interface that separates sharing with people and groups from link-sharing, adds a quick 'copy link' button, and provides a clearer view of current file access to help users audit permissions more efficiently.

Create pointers to any file or folder in Google Drive with shortcuts

Shortcuts in Drive make it easier to organize content and point users to relevant information and files across various drives.

Google Drive is transitioning to a single-location file model.

Starting September 30, 2020, it will no longer be possible to place a file in multiple folders in My Drive. All files already living in multiple locations will be gradually migrated to shortcuts to ensure every file resides in a single location.

Create pointers to any file or folder in Google Drive with shortcuts

Shortcuts in Drive make it easier to organize content and point users to relevant information and files across various drives.

New admin controls for third-party app backups in Google Drive

Admins can now choose whether their Android users can back up data from third-party apps, such as WhatsApp, to their G Suite accounts.

New admin controls for third-party app backups in Google Drive.

Administrators can now choose whether Android users can back up data from third-party apps, such as WhatsApp, to their G Suite accounts. This provides admins with more control over domain content, allowing them to enable or disable these backups regardless of whether the Google Drive service is enabled for the user. Once the rollout is complete, these backups will not count against G Suite storage quotas.

Introducing a new data loss prevention (DLP) system that will make it easier to deploy more advanced detection policies for content on Google Drive.

We’re introducing a new data loss prevention (DLP) system that will make it easier to deploy more advanced detection policies for content on Google Drive. The new Drive DLP functionality can be found at: Admin console > Security > Data Protection. Key updates include: Advanced detection policies that enable more detailed rules using nested conditions, volume-based detection, finer detection thresholds, and more. New DLP incident management dashboard to see incident trends, view detailed incident reports, dry run rules, and more. Simplified deployment with more flexible scoping, roles based access for admins, and more.

New system to improve data loss prevention (DLP) in Google Drive.

Introducing a new data loss prevention (DLP) system that will make it easier to deploy more advanced detection policies for content on Google Drive. Key updates include advanced detection policies, a new DLP incident management dashboard, and simplified deployment.

New system to improve data loss prevention (DLP) in Google Drive.

The new Drive DLP functionality can be found at Admin console > Security > Data Protection. Key updates include: Advanced detection policies that enable more detailed rules using nested conditions, volume-based detection, finer detection thresholds, and more.

Restrict the use of Drive File Stream to company-owned devices

We gave admins more control over their corporate data by integrating controls for Drive File Stream in Google’s device management interface.

Drive file suggestions in Chrome allow users to search their Google Drive files directly from the Chrome URL bar.

Starting on December 16, 2019, users who restart their browsers will be able to search for any Drive files that they have access to, including ones they haven’t previously opened in Chrome.

Drive file suggestions in Google Chrome will be generally available starting December 16, 2019.

Starting December 16, 2019, users will be able to search for any Google Drive files they have access to directly from the Google Chrome URL bar, including files they have not previously opened in the browser. This feature will be enabled by default for organizations, and administrators can manage access at the organizational unit or group level through a new setting in the Admin console.