Google Workspace Changes

Google Drive will no longer allow restricted access on specific files/folders within a shared folder, requiring consistent management via limited access folder setting.

Previously, users could restrict access to individual files or folders inside a shared folder. Starting September 22, 2025, this will no longer be possible. Access must be managed consistently at the shared folder level using the limited access folder setting. Users with permission to restrict access on the parent folder will no longer see the “update item only” option, and users without this permission will have certain options grayed out.

Gemini summaries are now displayed directly on the Home page in Google Drive for suggested Docs, Sheets, Slides, and PDFs.

Users can now view Gemini-generated summaries directly within the suggested files section on the Google Drive Home page. These summaries will appear for selected Google Docs, Sheets, Slides, and PDF files in the suggested list. Users have the option to click a ‘See more’ button that appears on hover to view a more in-depth analysis or to ask Gemini follow-up questions about the file in the Gemini side panel, enhancing quick understanding and interaction with document content.

Google Drive on Android devices revamps the scanned document editing experience with improved adjustment options and UI.

Google Drive on Android devices is revamping its scanned document editing experience. Users will now benefit from updated adjustment options, offering a more seamless and improved user experience. Enhancements include larger page previews for detailed viewing, an improved UI layout with easy access to page deletion and retake functions, and a new Material 3 page thumbnail carousel for quick document skimming and drag-and-drop page reordering. These updates allow for better cropping, rotation, color adjustments, and shadow erasure.

Google Drive inventory reporting now supports daily exports of Drive data assets to BigQuery, in open beta.

Google Drive Inventory reporting now supports scheduling a daily export of your Drive data assets to BigQuery, in addition to the existing weekly cadence. Compared to APIs, exporting inventory reports to BigQuery empowers administrators to understand their data more deeply, providing insights into how their data is classified, accessed, and used. Understanding these metrics can help admins to identify security risks, ensure compliance with regulatory requirements, and more.

Thumbnail previews now appear when hovering over a video's progress bar in Google Drive, allowing quick navigation.

Starting July 22, 2025, when hovering over a newly uploaded video’s progress bar in Google Drive, users will see a thumbnail preview that enables quick viewing and navigation to specific parts of the video. This enhancement aims to improve productivity and the overall video viewing experience within Google Drive by allowing users to easily find specific moments in their videos. This feature is only available for newly uploaded videos.

Google Drive for Desktop has received a refreshed user interface to centralize file management and display important information.

Google has introduced significant improvements to Google Drive for desktop, featuring a refreshed user interface. This update aims to provide desktop users with a single, centralized location to easily manage all their Drive files. The new view will display crucial information, including sync activity, notifications, and shared files, offering a more streamlined and efficient file management experience.

Expanded Information Rights Management (IRM) controls for Google Drive, allowing file owners and shared drive managers to restrict printing, copying, and downloading for editors.

Google Drive's Information Rights Management (IRM) feature, which prevents downloading, copying, and printing of documents, has been enhanced. Previously, IRM controls could be applied by individual file owners only for viewers and commenters, and by admins for editors. Now, individual file owners and shared drive managers can also apply these printing, copying, and downloading restrictions to users with edit permissions, giving more granular control over sensitive content. Editors and owners can still edit the document, but content copying and pasting is limited to within the document itself.

Google Drive Events API is now available in Developer Public Preview, enabling real-time notifications for Drive item changes.

The Google Drive Events API is now integrated with the Workspace Events API and is available in Developer Public Preview. This enables third-party developers to create subscriptions on Drive items and receive real-time notifications via Cloud Pub/Sub when those resources change. This offers a more reliable and feature-rich way of receiving events compared to existing watch methods, supporting events such as files being added, moved, edited, trashed, or when an access proposal is created or resolved.

Gems, custom AI experts, are now available directly in the side panel of Google Drive, allowing users to leverage customized AI assistance without switching applications.

Gems, which are custom AI experts designed to help complete specific goals, tasks, and workflows, are now integrated directly into the side panel of Google Drive. This integration allows users to utilize both custom and pre-made Gems, such as a writing editor or sales pitch ideator, within the Google Drive application. The feature aims to enhance efficiency by minimizing repetitive prompting and enabling tailored AI assistance for various tasks like creating content, generating sales interactions, or reviewing documents, all without needing to navigate away from the current application.

Google Drive log events in the security investigation tool now include search-related information.

Drive log events in the security investigation tool have been expanded to include search events. This new information encompasses resources returned from a search, the user's query, and more, allowing admins to assess normal vs. anomalous search behavior that might indicate data exfiltration. This data can also be queried via API. The rollout to Rapid and Scheduled Release domains is complete, and it is available across various Google Workspace editions.

Google Drive now supports opening Microsoft Office files with embedded PDFs.

Users can now seamlessly open Microsoft Office files containing embedded PDFs directly within Google Drive, ensuring a smoother experience when working with these document types. This feature is available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts.

Improvements have been made to the file upload experience on Google Drive for Android and iOS devices.

Google Drive's mobile upload experience has been enhanced with more granular controls and proactive status updates. Users will notice improvements to the initial upload screen for adjusting file name and location, a progress bar showing upload status and time, and a dedicated Upload Tab for viewing pending or recently completed uploads on both Android and iOS devices.

A new video player experience is now available in Google Drive on Android devices.

The modern and smoother video player previously rolled out for the Google Drive web experience is now available on Android devices. This update provides an improved visual and functional experience when watching videos stored in Google Drive on mobile devices.

Introducing "Catch me up," a new feature in Google Drive powered by Gemini that provides a summary of changes in files.

"Catch me up" helps users quickly understand changes to their files in Google Drive. Gemini identifies relevant files with recent changes and offers an overview of edits in Docs, and comments in Docs, Sheets, and Slides. The feature is available in English and is accessible via the "Catch me up" nudge in Google Drive Home or by selecting "catch me up" for specific files.

Google Drive: Introducing video engagement insights.

Google Drive is introducing a new feature to measure video engagement. Users will be able to see the total number of times a video is opened in the Details panel under a new Analytics section. This helps users understand how viewers are engaging with their videos.