Google Workspace Changes

Out-of-Domain file-level warnings are now publicly available to all Google Workspace users. A badge will be displayed on Google Docs, Sheets, and Slides files when the file is owned by or shared with someone outside of your domain.

Out-of-Domain file-level warnings are now publicly available to all Google Workspace users. Specifically, a badge will be displayed on Google Docs, Sheets, and Slides files when the file is owned by or shared with someone outside of your domain. You'll also see a pop-up with more details and the option to report the externally owned file for abuse. This feature helps users identify potentially risky files and avoid phishing scams when working with files shared from outside your organization.

More options for exporting your Google Workspace data are available in open beta - Google Drive

Admins can choose from several options when exporting their organization’s data from Google Drive. Specifically, they will be able to: Export data based on existing Drive labels, Export data from within a specific date range, Export data from selected shared drives. This update is available in open beta, which means no additional sign-up is required.

Gemini in Drive PDF Viewer is now available in 20+ additional languages

As a result, you can now use Gemini in Drive in even more languages to do things like: Get a quick overview of long, complicated PDFs Use PDF contents to make something new, like a study guide or an email draft

The ability to run Google Drive on Arm-compatible Windows PCs is now generally available.

Compiled for ARM64, this release enables users to easily sync and store files online from Windows PCs powered by Snapdragon processors.

Introducing the ability to create new Google Docs, Sheets, Slides and folders in your Drive using Gemini in the side panel.

streamline your file and folder creation journeys without needing to leave the side panel to create new Docs, Sheets, Slides and folders.

Create Google Docs, Sheets, Slides, and folders using Gemini in the Google Drive side panel.

Google is expanding the capabilities of Gemini in the Google Drive side panel, allowing users to create new Google Docs, Sheets, Slides, and folders directly through prompts. Users can specify the name of the file or folder in their request, and Gemini will generate the item and provide a direct link, streamlining the creation process without requiring the user to leave the side panel.

Google Drive Inventory Reporting now includes more detailed permission information for files and folders in My Drive.

Google Drive Inventory Reporting has been enhanced to include more detailed permission information for files and folders in My Drive. Admins can now access schema fields concerning permission details for both shared drive and My Drive files, including whether the permission is inherited, the permission type, and the role.

Google Drive Inventory Reporting now includes more detailed permission information for files and folders in My Drive.

Drive Inventory Reporting has been enhanced to include detailed permission information for files and folders in My Drive, such as whether the permission is inherited, the permission type, and the primary role for the user.

Google Drive Inventory Reporting now includes detailed permission information for My Drive files and folders.

Google has enhanced Drive Inventory Reporting to provide admins with richer insights into file permissions for both shared drives and My Drive. New schema fields have been added to the BigQuery reports, including 'Inherited' (a boolean indicating if the permission is inherited), 'Permission Type', and 'Role', providing a more comprehensive and unified view of permissions across the Drive environment.

Google Drive now supports video transcripts

Drive users can now view and search transcripts for their videos. The transcript appears in a sidebar next to the video player and highlights the currently spoken text.

Drive users can now view and search transcripts for their videos, improving accessibility and navigation.

Drive users can now view and search transcripts for their videos. The transcript appears in a sidebar next to the video player and highlights the currently spoken text, making it easy to find specific moments and follow along with the content.

Google Drive now allows users to view and search transcripts for videos.

Google Drive has introduced video transcripts, which appear in a sidebar next to the video player and highlight currently spoken text. This feature enables users to easily search for specific moments and navigate through video content more efficiently, provided that the video has captions enabled.

Updating the access experience in Google Drive

Users can restrict access to their My Drive folders using the two options outlined below, and by 2026, we will simplify and align the restricted access principles for My Drive and shared drives.

general availability of this feature in shared drives and My Drive, which means that users can restrict access to their My Drive folders

For shared drives, folders with limited access allow users to organize files by project, in a single shared drive or shared folder, while ensuring that sensitive information is only accessible to the right team members.

Updates to Drive's public API to support expansive access behavior.

Google is introducing improvements to the Drive public API to make it easier for developers to adopt new access changes. Developers are recommended to opt into the expansive access API behavior in My Drive before February 2026, when these changes will be enforced for all users, to ensure their applications continue to function correctly.