Google Workspace Changes

Gemini-powered features in Google Workspace, including form creation, are now available in more languages like Spanish and Portuguese (Brazil), with Japanese and Korean coming soon.

Gemini-powered capabilities in Google Workspace, such as help with form creation, 'Help me write' in Gmail and Docs, 'Help me organize' in Sheets, and image generation in Slides, are expanding beyond English to include Spanish and Portuguese (Brazil), with Japanese and Korean support planned for the near future. This expansion aims to make Gemini’s features more accessible to a wider range of users, with language availability determined by both admin and user settings within the Gemini for Google Workspace Alpha and Beta programs.

Gemini conversation history is coming to the side panel in Google Workspace apps, enabling users to resume conversations across sessions.

This update introduces conversation history to the Gemini side panel in Google Workspace applications, allowing users to continue their interactions with Gemini across different sessions. This history is app-specific, meaning conversations initiated in one Workspace app will not appear in another, and remains private to the individual user. Additionally, administrators will gain controls to manage conversation data, including manual deletion options for users and automated retention policies. This feature will roll out to Gemini Alpha and Workspace Labs program participants starting March 3, 2026, followed by a broader rollout to all other Workspace users no sooner than March 17, 2026.

New Gemini feature usage and threshold reports available in the Admin console

Google is introducing new adoption and usage metrics within the Gemini reports in the Admin console. These reports provide administrators with comprehensive visibility into AI feature usage and associated thresholds, enabling better management of Workspace subscriptions and Gemini adoption. The data includes usage by features, applications, and active users, helping admins understand user engagement, make informed decisions on AI enablement, adoption, and productivity, and plan for potential subscription upgrades when users approach their maximum AI usage thresholds.

Select Gemini in Workspace capabilities are now available to Education Plus and Teaching & Learning customers, including Gemini in Docs, Slides, Forms, and Vids.

Generative AI capabilities in Google Workspace for Education, specifically Gemini in Docs (Help Me Write, side panel), Gemini in Slides (original images and slides), Gemini in Forms (form creation, AI summaries), and Gemini in Vids (video creation from text prompts or slides), are now available to users 18 and older with a Google Workspace for Education Plus or Teaching and Learning add-on license at no additional cost. These features were already available to other Workspace customers. In the coming months, Gemini in Sheets features and more granular admin controls will also be made available.

Improved meeting time suggestions using Gemini in Google Calendar

Users can now get suggested meeting times directly within Google Calendar, powered by Gemini. When creating an event, clicking 'Suggested times' will allow Gemini to analyze attendee availability, working hours, and conflicts to recommend the most suitable time slot. Additionally, for meeting organizers, if multiple attendees decline an invite, a banner will appear with an available time for everyone, enabling quick rescheduling.

Educators can now generate and share podcast-style audio lessons in Google Classroom using Gemini.

Starting today, educators can generate and share audio lessons in Google Classroom to help students engage more deeply with instructional content and support various learning modalities. Educators can customize the target grade, topic, learning objectives, and even the style of the audio discussion, such as the number of speakers and whether it's an interview or conversational style. This feature builds upon the previous availability of Gemini in Classroom for creating content and resources.

Gemini in Google Classroom is expanding to students (18+) in higher education, providing learning tools from Gemini for Education to help them study and learn.

Gemini in Google Classroom, which was previously launched to assist educators, is now extending its capabilities to students aged 18 and older in higher education. This expansion allows students to access a suite of learning tools available through Gemini for Education, a specialized, no-cost version of the Gemini app designed for educational institutions. Students will be able to leverage features such as learning about complex topics, taking personalized practice quizzes, creating custom digital flashcards, and generating study guides from their notes and class materials. These features are accessible from a central location within Google Classroom, aiming to enhance the learning experience and provide comprehensive study support.

Gemini-based models for data classification are now available in closed beta for Google Drive, enabling automated file labeling via administrator-defined prompts.

Google Workspace is introducing Gemini-based models for data classification in Google Drive, now in closed beta. This new capability streamlines the data classification process by allowing administrators to use Gemini models to interpret prompts, evaluate files, and apply appropriate data classification labels, eliminating the previous requirement for manual model training with labeled files. This aims to enhance data protection and compliance by achieving high accuracy in file classification at scale.

Gemini Deep Research now integrates with Google Workspace content (Gmail, Chat, Drive) for more comprehensive reports.

Gemini's Deep Research feature now integrates with Google Workspace apps, allowing it to gather information from your content in Gmail, Chat, and Drive (including Slides, Sheets, and Docs files) in addition to the web. This eliminates the need to manually upload individual files, making research more efficient and context-aware for end users, students, educators, and small businesses.

Admins can now control and manage AI credit overages for Google AI Ultra for Business users in Gemini for Google Workspace.

Google Workspace administrators now have enhanced control over AI credit consumption for users with a Google AI Ultra for Business license within Gemini for Google Workspace. This update allows admins to enable users to exceed their default monthly AI credit limit of 25,000, with any overages being billed. Admins can also set a maximum limit for these overages. The Admin console setting for this control is available immediately, and the billing for credit overages will commence on November 1, 2025.

Gemini in Google Sheets can now understand and analyze multiple tables within a single tab, enabling cross-table analysis, formula generation, charting, and data editing.

Gemini in Google Sheets now supports understanding and analyzing data across multiple tables within a single spreadsheet tab. This enhancement enables users to generate complex formulas that reference several tables, analyze data scattered across different tables to uncover insights and create visualizations, and apply changes to multiple tables simultaneously. Users can also target specific analysis by making selections within tables, enhancing the accuracy and power of their queries.

Gemini in Google Sheets now supports multi-step tasks and has expanded editing capabilities.

Gemini in Google Sheets has been updated to execute multiple actions from a single prompt, allowing users to describe complex, multi-step goals in plain language. This expansion includes automating complex formatting and data cleaning, performing multiple simultaneous formatting requests, combining analytical and structural changes, and complex structure updates. Additionally, Gemini now supports an expanded library of actions covering formatting, data entry & manipulation, structure & organization, and filtering, enabling more intuitive and powerful editing tasks within Google Sheets.

Google AI Pro for Education subscription consolidates Gemini Education offerings and provides advanced AI features for Workspace for Education customers.

Google AI Pro for Education is now available as a single add-on subscription for Workspace for Education customers, consolidating the previous Gemini Education and Gemini Education Premium offerings. This new subscription includes all advanced features from Gemini Education Premium, such as access to Gemini in Google Workspace apps, AI-powered note-taking and summaries in Google Meet, expanded access to premium models and features in Gemini for Education and NotebookLM, and enhanced proactive security with AI-enhanced data loss prevention. This aims to provide more value and simplify access to advanced AI features for education institutions.

Increased limits to Gemini 2.5 Pro for Gemini for Education users, free of charge.

Gemini for Education now offers significantly higher limits for Gemini 2.5 Pro, making premium AI models more accessible to students and educators free of charge. This update, building on last month's announcement of Gemini for Education, provides enhanced capabilities like personalized quizzes, step-by-step topic breakdown, and brainstorming tools. Gemini 2.5 Pro is available by default to all Gemini app users within Google Workspace Education Fundamentals, Standard, and Plus subscriptions, providing enterprise-grade data protection.

Enterprise security and privacy controls for Google Workspace with Gemini, including prompt injection mitigation and granular admin controls.

Google Workspace with Gemini offers robust enterprise-grade security and privacy, ensuring customer data confidentiality and compliance with regulations like HIPAA and FedRAMP High. It features a layered defense strategy against prompt injection attacks and provides granular user access and data security controls, empowering administrators to safely deploy AI tools like the Gemini app, Gemini in Workspace apps, and NotebookLM.